ProBidSign inAI proposal software
Contractors use AI to turn a few plain sentences about a job into a complete, professional proposal — then send it, track it and get it signed. Here's how it works, question by question.
AI proposal software writes a contractor proposal for you. You describe the job in plain language — the areas, surfaces, prep work and any products the client asked for — and the software turns it into a structured document: a cover letter, a scope of work, itemized line items with pricing, exclusions, terms and a payment schedule.
The workflow is the same with ProBid: 1) Describe the job in a few sentences the way you'd explain it to a crew member. 2) The AI drafts the full proposal — scope of work in execution order, line items with measured quantities and premium-market rates, exclusions, warranty and payment terms. 3) Review and edit every section, then attach your logo, contact details and certifications. 4) Email it to the client and track when they open it.
The more specific, the better the draft: the property type and size, which surfaces get painted, how many coats, the prep needed (scraping, priming, caulking), any paint brands or sheens the client named, a budget if you have one, and the timeline they expect. Two or three sentences is plenty — the AI fills in the professional structure and phrasing.
Use the draft as a starting point and always review before sending. ProBid's AI writes realistic premium-market rates and never claims on-site verified measurements — if you didn't supply a measurement, the draft won't invent one. You stay in control of every number, and each section is editable before anything reaches the client.
Yes, when the software is tuned for contractors rather than generic writing. ProBid's drafts use short, confident, plain-English sentences the way a top-tier contractor presents them — specific scope, honest pricing, nothing vague. Your name, logo and certifications go on the finished document, so it reads as yours, not the software's.
Send it from ProBid and you see when the client opens the email and views the proposal. The client acknowledges the scope with initials and approves with an e-signature and date. Once it's approved, you can convert the proposal into an invoice with the same line items, dates and deposit in one tap — with card payments built in.
ProBid is built for painting and home-service jobs — interior and exterior repaints, cabinet refinishing, decks, and related trades. The AI knows the materials, prep stages and exclusions that belong in these proposals, which is what keeps the drafts specific instead of generic.
With ProBid you create a free account, try it for 3 days, then choose a plan — $19.99/month or $220/year. Drafting proposals with AI, sending them, collecting signatures, converting to invoices and card payments are all included.
Want to see it on a real job? Try the AI proposal generator →
Prefer to start from a sample? See the painting estimate template →